Cockatoo Room: Function, seminar and celebration space

Cottage Gallery: 

Cockatoo room

The Cockatoo Room is a multi-purpose celebration, entertainment or seminar space for small to large groups.It is the perfect place for an outdoor or indoor wedding and indoor reception. It can also be configured as a large open plan cottage for up to 8 with beds separated by partitions if required (but see separate Accommodation listing). 

The room is surrounded by coastal forest, lawns and gardens and overlooks Lake Willinga 125m away. Cockatoo consists of a 100 square metre room, a kitchenette/servery, a 30sqm foyer and a 47sqm verandah. The adjoining Café Cottage commercial-standard kitchen is set up to cater for up to 80 seated diners in Cockatoo or up to 180 finger-food diners using the several indoor and outdoor spaces available in both properties. Cockatoo Room is separated from Cafe Cottage by a covered foyer/breezeway (see floorplan below).

Designed uses

We have designed Cockatoo to accommodate a wide variety of family, workshop, corporate and accommodation uses. Corporate event uses fully provided for include seminars, team-building retreats, planning and review sessions, educational intensives etc. Family event uses envisaged include major birthdays, anniversaries, weddings and reunions. Cockatoo makes a great common room for guest groups who book all of our cottages and need a space to socialise in. It is perfect for games (we have 2 table tennis tables and equipment), rehearsals, dancing, cultural and artistic uses, exhibitions, lifestyle/healthy living workshops, yoga, martial arts or other physical or aesthetic disciplines.

Undercover event capacity (excluding gardens and lawns, # of persons)

* There is dining crockery/cutlery for only 80 diners.

Catering

Cockatoo has a kitchenette separable from the main room by a timber roller shutter and the Cafe Cottage by a foyer. For large events the kitchenette becomes a bar. It contains a domestic dish-drawer, gas hot plate, double bowl sink, large clear-fronted drinks or food fridge, under-bench freezer, storage cupboards and a servery bench. It is stocked with crockery etc for 10 so it can be used as a kitchen when booked as a self contained cottage. Meals for small groups and tea and coffee for larger ones can be made and washed up there independently of the Cafe kitchen.

By concurrently booking the adjoining Café Cottage with its commercial-standard kitchen guests can easily self-cater a large function. Mobile sofa beds in Cockatoo can be rolled to the foyer. The Cafe  kitchen (elsewhere described) has a domestic and commercial stove, two refrigerators, a full-size freezer, a domestic and a commercial dishwasher as well as a range of supporting equipment. Together, Cafe Cottage and Cockatoo Room kitchens are stocked with crockery, cutlery and glassware, to serve 80 people.

Guests can cater for themselves or independently book external caterers and support staff.....refer to Local Providers section of this website under the Functions tab for local providers to contact. If you can't independently make satisfactory catering arrangements please contact us and we will do our best to assist you.

Policy for bookings

Use of Cockatoo as a function space is normally available only in combination with at least some cottage accommodation. However circumstances vary for each group and we will consider certain stand-alone lettings.

 Floor plan

The floor-plans of Cafe Cottage and Cockatoo Room follow. Click the downloadable floorplan .pdf below this plan if you want larger or printable detail:-

Cockatoo Function Room Floor Plan - Pdf 105Kb

Function sleeping

Our cottages, excluding Cockatoo, can accommodate between 13 and 28 people. This range is broad because it depends on whether or not guests are sharing bedrooms. If each single guest requires their own bedroom then we can sleep up to 13 people in our cottages. If sharing (eg as couples or as twins), up to 28 people can be in accommodated in cottages. If the Cockatoo room is used for accommodation too then we can sleep around 35 people inside. If you need more accommodation there is casual camping or van space available. Access to Cockatoo bathrooms and showers is available for any such overflow. Other cottage providers at Bawley Point are available also for booking overflow. We can advise phone numbers.

Budgeting

Cockatoo function tariffs are separate from accommodation tariffs. They are fully detailed under our Tariffs tab where we show package tariffs to cover most uses. 

Amenities

Each guest group can configure Cockatoo and its verandahs with our stored trestle-tables and stackable chairs as they wish, indoors and outdoors. If additional equipment needs to be hired we ask that steps be taken to ensure that our equipment does not get mixed up with hired gear.

Access to the verandah is via french doors and bifolding windows.The room has ample storage for supporting equipment so that groups that need it can have lots of clear floorspace. This might be for yoga, dancing and other similar activities.

The room is designed so it can be blacked out for presentations and has a whiteboard, butchers’ paper hanging system, a pull-down projection screen and a data projector for Powerpoint/TV/video/DVD presentations. It has a separate 101cm HD TV. It also has a 4.8m X 2.5m stage that can raised and lowered depending on guest needs as well as high quality audio gear (details below).

Exclusions

The space is not available for use by celebratory parties of people who are predominantly under the age of 25, for major birthdays under the age of 25 or for any function where alcohol use will not be closely managed by the booking party.

South Coast Accommodation: Bawley Bush Cottages provides public liability insurance for property related risks but does not provide cover for injuries people may suffer as a result of participating in any activity organised by themselves or by a contracted party (eg exercise induced injury, food related illness, interpersonal claims, psychological injury etc). We do not carry workers compensation insurance for anyone not engaged directly by ourselves.

If guests choose to engage external contractors for their function they are welcome to do so, but losses arising from delivery of their services will not be our responsibility. It will be wise for guests to ensure that any such contractors they engage carry their own public and professional liability and workers compensation insurances.

Detailed building specifications

• Externally Cockatoo has a gable roof and is made of compressed earth bricks. It has hand made blackbutt french doors opening onto the verandah and bifolding feature windows that look over the lake.
• Internally the room has a mixed Victorian hardwood floor, ironbark round log feature beams, hardwood minor beams and rafters. The ceiling is exposed Zincalume mini-orb. Walls are radiata pine finished with Porters wood wash paints.
• There are feature stained-glass windows in each gable end depicting our favourite bird, the glossy black cockatoo and its exclusive casuarina habitat.
• There are side and rear doors. The bifolding rear doors open onto the foyer/ breezeway that separaes Cafe Cottage from Cockatoo Room.,
• There are 2 ceiling fans.
• Servery room described above.
• Access to 5 toilets including for people with disabilities. The premises comply with disability access requirements.
• Wood heater: Nectre 2 
• Hospital style curtains X 2 for privacy screens when room used for accommodation.

• All windows/doors can be blacked out.

• Detailed equipment specifications
  
  

• Stackable folding seating for 80 people and 16 X blowmoulded foldup tables (1850mm X 750mm).
• Storage cupboards for stackable chairs, fold-up tables, partitions table-tennis tables and whiteboard. 
• Domestic LG micro-hifi tuner/CD player with USB port and own speakers.
• Professional audio equipment including jack array at rear of stage leading to Soundcraft EFX12 (12-channel) mixing desk at rear of room. This is fully plugged in ready for use.
• Redback A2733B Professional audio player with MP3/USB and SD card input already  wired to mixer
• 3 X boom-style microphone stands
• Microphones: 2x AKG D5, 1 X AKG D880, various leads, jacks and filters.
• Monitor/fold-back speakers: 2 X Laney CX usually connected in series.
• Yamaha main speakers: 2 X MSR 400 high-quality main speakers permanently connected to mixer.
• Guitar holders: At stage X 2
• Overhead projector: Viewsonic with RGB/RS 232, s-video and computer inputs suitable for Powerpoint presentations.  This is premanently set up to project DVDs from the DVD player via HDMI and to run sound through the main Yamaha speakers.
• Pull-down overhead projection screen.
• Separate LG 42LH20D 101cm HDTV HDMI-wired to receive DVD player input.
• DVD player: HDMI domestic standard LG also plays CDs.
• Stage 4.8m X 2.5m at front of room that can electrically rise to any level up to 450mm above floor level.
• Mirror ball: 400mm with own spotlights
• Dimmable low voltage house lights
• Spotlight dimmer control adjacent to mixing desk: Jands 4PAK-D
• Spot lighting: 2 X PR Pro Par PR3040 with barn doors and gels: 2 X Source 4 Junior.
• Ample power supply with separate audio equipment circuit.
• Pinboard partitions x 14 that can be used for displays.

To book the Cockatoo Room please phone (02) 4480 6754.
On-line booking for functions is by direct contact only but on-line bookings for use of the room as a cottage is available.